We all know that FIKA superwomen are hustlers - juggling work, family, fitness and a social life like a #girlboss.  But sometimes we all need a few tricks up our sleeve on how to manage time and productivity within our day, especially when research shows that we get interrupted and switch tasks at least every three minutes and losing an average of six hours of productivity per day.  The following are 5 proven scheduling methods that experts swear by when a to-do list just doesn't cut it anymore:

1. The Time Blocking Method

Just as it sounds, this method is all about dedicating set chunks of time to set tasks. To be effective, the times are usually pre-planned before you start the day and keep an eye on the time as you go.

 2. MCII Method

This method has a psychological basis and works with the concept that if you imagine your future goals with positive events (like acing a speech) and then visualise what is stopping you (fear of public speaking) it reveals the obstacles and steps that you aren’t taking and helps you refocus on the chief task at hand. Much like a traditional ‘to do’ list, time blocking asks you to write out all your priorities but the key difference is it holds you accountable as time becomes your ruler. 

3. The Pomodoro Method

The technique is fairly simple, Cirillo suggests setting a timer and working for 25 minutes without interruption, then taking a 5 minute break―and repeating for four cycles with a 20 minute break in between. The theory being, by working quickly and then allowing short bursts of rest, you stay more focused and manage to get more done, rather than taking long leisurely breaks (and say, ending up on a YouTube vortex…).

4. The Sticky Note Method

This is one for the visual learners… if you’re more likely motivated by colours, shapes and tangible visuals, try working with a sticky note scheduling system. The beauty of this system is it allows you to see every single task, list, project, client, team member and colour code/track where each has progressed as you move them from column to column. 

5. The Ultradian Rhythms Method

Just like the way moon cycles and menstrual cycles are said to direct flow of energy and dictate our moods, the ultradian rhythms method works much the same, cycle wise. Based on the understanding our human body operates in cycles and in each one we experience a peak and burst of energy and a trough, where we feel exhausted. In each cycle we have a 90 minute window where our energy allows focus, then a 20-30 minute cycle to rest. The key take-away to be effective here is to work with your body not against it.